If you don't share desks 10% of your portfolio is systematically wasted each year.
One person works around 220 days a year, 22 of which (in average) will be of annual leave, or circa 10% (give or take). So, each year,1 in every 10 desks will not be used.
Knowing that in Central London a desk costs in average (depending on the definition of total cost of occupancy) between £3.500 ($5.000) to £4.500 ($6.500) per year. Multiply that by 1/10th of your desk portfolio and you have you basic space and money wastage.
Bearing in mind this is assuming each desk is used at 100%, we haven't even started on Utilisation as such yet.
Real Estate is the second biggest expense after Human Resources for any major company, and therefore the second biggest risk. The difference with HR is that something can be done with your Real Estate without affecting your business, if anything it might even improve its efficiency, its image, your company's talent retention, and improve its workspace culture.
Optimising the utilisation of your portfolio is net logical next step for many reasons.
At IWMS Consulting our workspace management consultants have a wealth of best practice knowledge and experience, nationally and internationally, in conducting utilisation surveys of all sizes, but also to analyse the results with you to better understand your organisation's needs, supply/demand processes, or even guide you through an organisational transformation if need be.
Check out our brochure or contact us for more information.
Utilisation Surveys provide you with a clear insight on your space usage but also about human behaviours data that workspace designers need.
Badge Data gathering and analysis provide you with an indication of your building's attendance. Good to be used as a first step towards building portfolio intelligence.
Flexible working is an option that will come across as you optimise the usage of your workplace, but is it the right move?
Space Booking is a necessity for an efficiently ran workspace but their implementation is not as simple as it may seem.
Intelligence is the ultimate aim. Having the right data that feeds back intelligently to the right places at the right time is a very tricky exercise.
Process review is an important step during your optimisation project, and those opportunities don't arise very often.
Systems implementations are complex processes that need to be deployed delicately to ensure of full acceptance and integration within the business.
Change Management is a key factor to any deployment that we recommend using during most of our projects.
Because sometimes you just need that little tool and not an enterprise solution.